The recipient must use the instrument as his/her main instrument and shall not loan the instrument to any third party nor place the instrument in the care or custody of any third party without the prior consent of the Rachel Barton Pine (RBP) Foundation.
The recipient must maintain the highest standard of care for the instrument. The instrument shall not be left unattended in any public area or in the trunk of any vehicle or in an unattended vehicle or in any hotel or in other public lodging or exposed to damaging temperatures or climate conditions. The recipient shall follow all of the additional Instrument Care Guidelines of the RBP Foundation.
The instrument will be insured by the RBP Foundation. The insurance policy will be made available to the recipient and the recipient will reimburse the RBP Foundation the cost of insuring the Instrument during the loan period.
A luthier at work on a violin
String Instruments
Any tonal adjustments, maintenance, repairs or restoration work necessary must be performed by a luthier approved by the RBP Foundation. No repairs or restoration work is to be undertaken without the prior approval of the luthier. Instruments should be inspected by the luthier every four months and a report form must be submitted to the RBP Foundation.
Click here for a printable Instrument Report Form . After the luthier has signed the form, you may scan it and send it to us via a message sent using the RBP Foundation’s getacceptd.com portal. See our Contact Us page for instructions.
The recipient is responsible for the costs of all tonal adjustments and regular maintenance of the instrument. Other costs may be paid by the RBP Foundation and will be determined on a case by case basis.
The recipient shall inform the RBP Foundation immediately in writing should any changes to the instrument become apparent that could adversely affect its value including, but not limited to, the loss of or damage to the instrument.
Bows
Any rehairs, maintenance, repairs or restoration work necessary must be performed by an archetier approved by the RBP Foundation. The instrument should be inspected by the archetier every six months and a report form must be submitted to the RBP Foundation.
Click here for a printable Bow Report Form . After the archetier has signed the form, you may scan it and send it to us via a message sent using the RBP Foundation’s getacceptd.com portal. See our Contact Us page for instructions.
The recipient is responsible for the costs of rehairs. Other costs may be paid by the RBP Foundation and will be determined on a case by case basis.
The recipient shall inform the RBP Foundation immediately in writing should any changes to the instrument become apparent that could adversely affect its value including, but not limited to, the loss of or damage to the instrument.
Performance Requirements
The recipient will notify the RBP Foundation about his/her artistic development (i.e. competitions, concerts, recordings, reviews, feature articles, radio and TV appearances) at least every three months and shall also notify the RBP Foundation of the time and place of any artistic appearances as soon as this information is known by the recipient. The recipient shall cite and state the name of the instrument and the fact of sponsorship on or in all concert programs, press reports, etc.
The recipient shall perform as a soloist on behalf of the RBP Foundation, making up to three command performances per year. The RBP Foundation will reimburse the recipient for reasonable travel and accommodation expenses approved by the RBP Foundation in association with the command performances. If an accompanist is necessary, the RBP Foundation will provide one at its expense.
Failure to fulfill these expectations may result in immediate termination of the loan.